How to download a file in a chat

In an in-person meeting, you can share a document by simply passing out photocopies. Online meetings, like those performed through Zoom, can make it a bit tricker to share documents and files.

Luckily, there's an easy way to share documents with Zoom meeting participants, whether they're in your organization or outside of it--it's even easier than sharing your screen. Update on April 9, Third-party file sharing is currently disabled in Zoom pending additional security updates. Also, this tip was written using the macOS desktop version of Zoom with a free user account, though Windows users should still be able to follow these same tips. While in a Zoom meeting, look for the Chat button on the bottom bar.

Click on it, and the screen should shift to add a chat window to the right side of your video screen. Look at the bottom right of the chat window for the File button. Click on it, and you'll be able to add a file from a cloud service like Google Drive or Dropbox, or share a locally-stored file Figure A. Once you navigate to the file you wish to share, click on it, follow the onscreen prompts to share it, and the document should appear in the chat window like any other typed message. Other attendees can click the link to download the file or open it in a browser window for files stored in the cloud.

Discover the secrets to IT leadership success with these tips on project management, budgets, and dealing with day-to-day challenges. Delivered Tuesdays and Thursdays. Brandon is a Staff Writer for TechRepublic. Watch Now. You can only download files to devices with iOS 11 or later versions. File download is not available to versions earlier than iOS 11 due to the nature of iOS devices. Photos, videos, and files shared in the message room are stored according to the storage period set by the administrator all files are automatically deleted from the server after the storage period expires.

You cannot preview or download photos, videos, and files whose storage period has expired in the message room. You can download photos, videos, and files shared in the message room to your device. Download a photo You can download a photo to your device or Drive within the storage period.

Mobile Tap the photo you want to download from the message room. Select where you want to save the photo. Some options may not appear depending on the plan you are subscribed to.

Click the message room from which you want to download a photo. Mobile Tap the photo you want to edit. You can edit the photo using the tools below. Mobile Tap the video you want to download. Mobile Tap in a message room. Click a message room from the message room list. For General Message Rooms, you can view all files and links on the right. For General Message Rooms, click the on the right. Select a content type.

You will then be moved to the point where the file or link was shared within the message room. Select the files you want to save. Select the location where you want to save the files. Hover the mouse over the file you want to save, and check the circle. Select the files or links you want to forward. Tap on the bottom. Select where you want to forward the files or links.

Hover the mouse over the file you want to forward, and check the circle. Mobile Download to Drive Tap and hold the file you want to download from the message room. Tap the attachment to download in the message room.